Annotations

Overview

Annotations are used to provide extra information to structures, almost every structure can be annotated, and can contain zero to many annotations. Annotations provide placeholders for Annotation Id, Annotation Title, Annotation Type, Annotation Text, Annotation URI all of which are optional fields.

Multi-lingual capabilities are introduced in Version 11.15.

Annotation Wizard

To create annotations, ensure you are logged into the system as an admin user or an Agency user. Navigate to the structure to be annotated (or the parent structure, for example to annotate a Code, navigate to the Codelist that owns the Codes). On structure selection, click the maintenance icon at the top left of the page, to select Manage Annotations to open an Annotation Wizard.

Figure 1 showing the Manage Annotations menu option

The first step of the wizard is to add annotations to the parent structure that was selected, this is the top level parent structure, for example the Codelist. The subsequent steps relate to annotating the sub structures, such as the Codes that belong to the Codelist.

Note, you do not have to use this step unles you wish the annotation to be attached to the parent structure.

In this example there is one Annotations but the text field shows three different languages. The additional language are added via The Add Language button. To remove a language, select the record in the appropriate language and simpley remove th etext then click edit to register the change.

The second step allows Annotations to be imported against the sub structures, these are known as Identifiable structures, for example a Code in a Codelist. The step provides the means to import the annotation(s) as CSV.

The only required fields are Identifiable Id (which must reference an item in the Maintainable parent), and Annotation Id.

The third step allows Annotations to be manually created, edited, and deleted against the sub structures (Identifiable), i.e,import for Codes in a Codelist.

This step provides a table view of all the current annotations against the sub-structures, with the means to edit the selected structure, or to create new or delete existing annotations.

Viewing Annotations

If a structure, or its Identifiable sub-structures, contains annotations, then this will be displayed in the table of details section for the selected structure (under the main table).

The View Annotations button will be present, and on clicking will open a pop up which will show all the annotations against the structure, or any of its sub-structures.

Figure 2 showing the Codelists page, the selected Codelist (FREQ) has annotations for it